School District of Clay County
Green Cove Springs, Florida
Teacher Inservice Center - Fleming Island High School
2233 Village Square Parkway
Time - 7:00 p.m.

EXECUTIVE SESSION - Immediately following Regular Meeting
(Closed to the Public)

June 20, 2006 Regular Meeting


Invocation (Mr. Bolla)
Pledge of Allegiance
Call to Order
1. Attendance
Minutes: Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5.  Charles Van Zant, District No. 3, participated by phone conference from Fort Sill, OK where he is temporarily stationed with the Florida National Guard.  Superintendent David Owens was also in attendance.

Consent Agenda
Superintendent

2. C-1 Minutes of special pupil request hearings, student disciplinary hearings and regular meeting of May 18, 2006 (Revised)
Attachment: May1806SPR.pdf
Attachment: May1806RegularMtg.pdf
Attachment: May1806Disc.pdf (Confidential Item)
School Board Attorney

Deputy Superintendent

3. C-2 Revisions to the 2006-2007 Daily Hours for Teachers & Students for Oakleaf (Revised)
Attachment: 2006-2007 Daily Hours for Teachers & Students (Oakleaf).pdf
4. C-4 Advertise Amendments to School Board Policy 6GX-10-5.02, General Policies (Revised)
Attachment: CCSB Policy 5.02 - General Policies (Travel).pdf
5. C-6 2005-2006 Comprehensive Improvement Plan Evaluation Reports (Revised)
Attachment: Comprehensive Plan Evaluation - Business Affairs.pdf
Attachment: Comprehensive Plan Evaluation - Human Resources.pdf
Attachment: Comprehensive Plan Evaluation - Information Services.pdf
Attachment: Comprehensive Plan Evaluation - Instruction.pdf
Attachment: Comprehensive Plan Evaluation - Support Services.pdf
Information Services

Human Resources

6. C-8 User Agreement Between FDLE and School Board of Clay County (Revised)
Attachment: FDLE Agreement.pdf
7. C-9 Renewal of List of Physicians and/or medical facilities authorized to conduct physical examinations and drug tests for certain groups of employees (Revised)
Attachment: 06-07 List of approved Physician.pdf
8. C-11 2006-2007 Temporary Salary Schedule (Revised)
Attachment: TemporarySalarySchedule.pdf
Instruction

9. C-12 District Technology Plan (Revised)
Attachment: STATE COPY 0607 Tech Plan.pdf
10. C-13 Consultant Services at Wilkinson Junior High for Jane B. Kiester on September 22, 2006 (Revised)
Attachment: WJH request for June board
11. C-14 Consultant Services for Secondary Education for Ron Walker, July 26-28, 2006 (Revised)
Attachment: RONALD WALKER, CONSULTANT.pdf
12. C-15 Grants (Revised)
13. C-16 Fiscal Year 2006-2007 Interagency Agreement between the Clay County School District, State of Florida, and The Department of Military Affairs, State of Florida (Revised)
Attachment: youth chal..pdf
14. C-17 Overnight/in-state/out-of-state student travel (Revised)
Attachment: JUNE, 2006 AGENDA ITEM-STUDENT TRAVEL.pdf
15. C-18 Quarterly log of overnight/in-state/out-of-state student travel (Revised)
Attachment: JUNE, 2006 AGENDA ITEM-QUARTERLY LOG OF STUDENT TRAVEL-APRIL, 2006-JUNE, 2006.pdf
16. C-19 Contract for Val Benda, Art Enrichment Program Director (Revised)
Attachment: Art Enrichment Contract.pdf
17. C-20 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update (Revised)
Attachment: BLC Placements in lieu of expulsion for Board without names.pdf
18. C-21 2006-2007 Interagency Agreement between the School District of Clay County and Clay and Baker Kids Net, Inc. (CBKN) (Revised)
Attachment: Clay Baker Kids Net.pdf
19. C-22 2006-2007 contract between the School District of Clay County and the Clay County Health Department (Revised)
Attachment: CCHD contract .pdf
20. C-23 2006-2007 consultant services agreement between the School District of Clay County and Safe and Civil School for consultant services to implement Foundations (Revised)
Attachment: Safe and Civil Schools.pdf
21. C-24 2006-2007 Education for Homeless Children and Youth Program Grant (Revised)
Attachment: Homeless Grant.pdf
22. C-25 Revision to the 2006-2007 Special Pupil Request guidelines (Revised)
Attachment: 0607 SPA Non-Res Guidelines1.pdf
23. C-26 Renew the Department of Children and Families (DCF) contract to be served by the Multiagency Network for Severely Emotionally Disturbed Students (SEDNET) Grant for July 1, 2006 to June 30, 2007. (Revised)
Attachment: Fl Dept Childrens Families SEDNET.pdf
24. C-27 MACs contract with School Board of Seminole County, 2006-2007 (Revised)
Attachment: Seminole County Public Schools Contract.pdf
25. C-28 Co-Enrollee list for May 2006 (Revised)
Attachment: CoEnrollee List for May 2006.pdf (Confidential Item)
26. C-29 Increase the maximum hourly rate of pay for High School Completion and GED teachers from $24.00 per hour to $26.00 per hour beginning July 1, 2006. (Revised)
27. C-30 Increase the hourly rate of pay for Community Education teachers from $24.00 per hour to $26.00 per hour beginning July 1, 2006. (Revised)
28. C-31 Increase the hourly rate of pay for Summer Recreation directors from $16.00 to $17.00 per hour; Art/Music coordinators from $13.00 to $14.00 per hour beginning July 1, 2006. (Revised)
29. C-32 Contract for supplemental nursing services from Maxim Health Care Services, Inc. for 2006-2007. (Revised)
Attachment: MAXIM STAFFING AGREEMENT.pdf
30. C-33 Federal Entitlement Grant Application for IDEA Part B, IDEA PreK for 2006-2007. (Revised)
31. C-34 Contract for Audiological Services from William Pharo, licensed Audiologist. (Revised)
Business Affairs

32. C-36 Petty Cash Funds for 2006-2007 Fiscal Year (Revised)
Attachment: AGENDA PettyCash FY2007.pdf
33. C-37 Warrants and Vouchers for MAY, 2006 (Revised)
Attachment: WARRANTS AND VOUCHERS.xls
34. C-38 Permission to write off NSF checks at various schools for Food & Nutrition Services for the 2004/2005 school year totaling $ 455.90 (Revised)
Attachment: SFS AGENDA ITEM-CHECKS.doc
35. C-39 Monthly Property Report-May, 2006 - Furniture/Equipment (Revised)
Attachment: May 06-Furn-Equip Report.pdf
36. C-40 Monthly Property Report-May, 2006 - AV Materials (Revised)
Attachment: May 06-Audio Visual Report.pdf
37. C-41 Monthly Property Report-May, 2006 - Software (Revised)
Attachment: May 06-Software Report.pdf
38. C-42 Monthly Property Report-May, 2006 - Vehicles (Revised)
Attachment: May 06-Vehicles Report.pdf
39. C-43 Approve a Write-Off of "Missing" Property Items for 2005-2006 (Revised)
Attachment: FY 05-06-Missing Property Report.pdf
Attachment: FY 05-06-Missing Property Report (Letters).pdf
40. C-44 Deletion of Certain Items Report - June, 2006 (Revised)
Attachment: June 06-Deletion Report Attachments.pdf
Attachment: June 06-Deletion Report.pdf
41. C-45 Write Off NSF Checks at KHE, KHH, WEC, WES, and LAE (Revised)
Attachment: NSF Writeoff 6-2006.pdf
42. C-46 Budget Amendments for the Month of May, 2006 (Revised)
Attachment: May - budget cover sheet (impact stmt.).pdf
Attachment: May 2006.xls
43. C-47 Monthly Financial Report for May, 2006 (Revised)
Attachment: MONTHLY FINANCIAL MAY 2006.xls
44. C-48 Bid Renewals June 2006 (Revised)
Attachment: Bid Renewals for June 2006.pdf
45. C-49 Bids To Be Awarded June 2006 (Revised)
Attachment: Bids to be awarded June 2006.pdf
Support Services

46. C-50 Change Order #2 (Days Only) for the Chiller Replacement at Middleburg High School (Revised)
Attachment: changeorder.mhs.daysonly.pdf
47. C-51 2005-2006 Fire Control Annual Inspection Report conducted by the Clay County Fire Department (Revised)
Attachment: 2006 FIRE INSPECTION REPORT CONDUCTED BY THE CLAY COUNTY FIRE MARSHAL.pdf
48. C-52 Appoint County-Wide Architect for projects not exceeding $300,000.00 (Revised)
Attachment: CW Architect Backup.pdf
49. C-53 Orange Park Elementary Parking Improvements Substantial Completion (Revised)
Attachment: OPE Parking Substantial Completion.pdf
50. C-54 Hold Harmless Agreement with the Diocese of St. Augustine (Revised)
Attachment: HoldHarmlessAgreement.StLukes.pdf
51. C-55 Award Construction Contract for Bannerman Learning Center Group Restroom (Revised)
Attachment: BidTab, BLC restroom.doc
52. C-56 Pre-Qualification of Contractors (Revised)
Attachment: TableBoardBackup, 6,20,06.rtf
53. C-57 Accept Property being Donated for Walk Paths at Coppergate Elementary School (Revised)
Attachment: quitclaimdeed Killarn edgington, CGE.doc
Attachment: quitclaimdeed Killarn ferguson (2),CGE.doc
Attachment: quitclaimdeed ShannonLake degeorge,CGE.doc
Attachment: quitclaimdeed ShannonLake edgington,CGE.doc
Attachment: quitclaimdeed ShannonLake ferguson,CGE.doc
Attachment: quitclaimdeed Killarn ferguson,CGE.doc
54. C-58 Additive Change Order #2 for Re-Roofing Buildings 1,2,3 & 4 at Clay Hill Elementary (Revised)
Attachment: Additive Change Order #2.pdf

Adoption of Consent Agenda
55. Adoption of all remaining Consent Items (above)
Minutes: Consent Items #C-3, C-5, C-7, C-10 and C-35 were moved to Discussion.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion or deleted.- PASS
 
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye


Recognitions and Awards
56. Recognize Megan Williams, student at Orange Park Junior High, for perfect attendance Grades K-8 (Superintendent Owens)
57. Recognize Karen Smith and Gayle May (Wilkinson Junior High teachers) for Bayard Point Project through St. Johns River Water Management District (Daniel Hayes, Youth Education Coordinator/SJR Water Mgt.)
58. Clay County Fair Association to recognize the School Board for contributions making the Fair a success

Scheduled Citizen Requests (There were none)
Presenters (There were none)
Discussion Agenda
Superintendent

School Board Attorney

Deputy Superintendent

59. C-3 (Bolla) 2006-2007 Agreement Between School District of Bradford County and School District of Clay County (Revised)
Attachment: 2006-2007 Bradford County Agreement.pdf
Minutes: Ben Wortam, Deputy Superintendent, explained that when transportation is provided by the Bradford County School Board, the transporting District may count the out-of-county students and collect state funding on the basis of this count, in accordance with the reporting rules of the Florida Education Finance Program.  The same applies when Clay County is the transporting District and we collect the state funding for bus transportation of Bradford County students.

Motions:
Approve agreement as submitted.- PASS
 
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

60. C-5 (Owens) Advertise Amendments to School Board Policy 6GX-10-4.43, Athletics - Interscholastics (Revised)
Attachment: AthleticsPolicy.pdf
Minutes: Superintendent Owens briefly explained the new changes to the policy, and further explained that a student who after having established residence in a school transfers to another school will be required to sit out for one calendar year. 

Motions:
Approve for advertising as submitted.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

61. Public Hearing CCSB Policy 6GX-10-2.00 Human Resources
Attachment: CCSB Policy 2.00 Human Resources.pdf
Minutes: The public hearing was held, with no one being present to speak to the policy changes.

Motions:
Approve as advertised.- PASS
 
Vote Results
Motion: Lisa Graham
Second: Carol Studdard
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

62. Public Hearing CCSB Policy 6GX-10-2.09 Certification, Appendices A & C
Attachment: CCSB Policy 2.09 Certification - Appendix A & C.pdf
Minutes: The public hearing was held, with no one being present to speak to the policy changes.

Motions:
Approve as advertised.- PASS
 
Vote Results
Motion: Charlie VanZant
Second: Carol Studdard
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

63. Public Hearing CCSB Policy 6GX-10-5.08 Food and Nutrition Services (Revised)
Attachment: CCSB Policy 5.08 Food and Nutrition Services.pdf
Minutes: The public hearing was held, with no one being present to speak to the policy changes.

Motions:
Approve as advertised.- PASS
 
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

64. C-7 (Bolla) Amendments to 2006-2007 Staff Allocations (Revised)
Attachment: 2006-2007 Staff Allocations.pdf
Minutes: Since the issues in question dealt with job descriptions, which are part of the Personnel Consent Agenda, Item C-10 was addressed prior to approval of this item.

Motions:
Approve amendments as submitted- PASS
 
Vote Results
Motion: Carol Studdard
Second: Charlie VanZant
Wayne Bolla- Nay
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Information Services

Human Resources

65. Division of Human Resources - Special Actions - #1 (Revised)
Attachment: HR#1.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation.- PASS
 
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

66. Division of Human Resources - Special Actions - #2 (Revised)
Attachment: discipline06062.pdf (Confidential Item)

Motions:
Approve the Superintendent's recommendation.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Lisa Graham
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

67. C-10 (Bolla) Personnel Consent Agenda (Revised)
Attachment: TableofContents&Sections 1 & 2.pdf
Attachment: Section III.pdf
Attachment: Section IV.pdf
Attachment: Section V.pdf
Attachment: Section VI.pdf
Attachment: Section VII.pdf
Attachment: Section VIII.pdf
Minutes: At the request of Mr. Bolla, Tom Moore, Director of Information Services, explained the need for the Technology Support Assistant as well as the duties of the position.  Ms. Graham expressed some concerns about the ACE Program Testing Specialist position.

Motions:
Approve the Personnel Consent Agenda- PASS
 
Vote Results
Motion: Charlie VanZant
Second: Carol Studdard
Wayne Bolla- Nay
Lisa Graham- Nay
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Instruction

68. C-35 (Bolla) Riverdeep, Inc. Purchase Agreement (Revised)
Attachment: Riverdeep.pdf
Minutes: Alisa Jones, Supervisor of Instructional Support Services, provided information about the Purchase Agreement.

Motions:
Request approval of the Purchase Agreement between Riverdeep, Inc. and the School Board of Clay County.- PASS
 
Vote Results
Motion: Carol Studdard
Second: Wayne Bolla
Wayne Bolla- Aye
Lisa Graham- Aye
Carol Studdard- Aye
Carol Vallencourt- Aye
Charlie VanZant- Aye

Business Affairs

69. Discuss Pepsi Contract (Revised)
Attachment: 05-06ReviewPepsiContract.pdf
Attachment: PEPSI - SALES.xls
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, briefly reviewed the contract and the impact of the Federal guidelines for Employee and Student Wellness.  He noted that should the State decide to amend their guidelines to coincide with the Federal level, Pepsi has agreed to honor those changes in the five-year contract as well.
Support Services


Presentations from the Audience (There were none)
Superintendent Requests (There were none)
School Board's Requests
70. Liaison to Board of County Commissioners
Minutes: In light of Mr. Van Zant's current military assignment out of state and his upcoming deployment to the Middle East, Mrs. Studdard was appointed to take over Mr. Van Zant's position as the School Board's liason with the Board of County Commissioners.  Ms. Graham agreed to attend the Clay County Education Foundation meetings, another committee assignment that Mr. Van Zant holds.
71. Martinez Plan
Minutes: Mr. Bolla brought the topic up for reconsideration, but there was not enough support or interest to revisit the issue.

Adjournment (EXECUTIVE SESSION to follow - Closed to the public)
72. The meeting adjourned at 8:45 pm.